top of page

Learning Management System (LMS) Requirements Checklist

LMS Requirements Checklist

Choosing the right learning management system (LMS) is critical for the success of any organization's training and development efforts. Here are some reasons why:


Every organization has unique training needs, and a good LMS should be customizable to meet those needs. It should allow you to create and organize course content, assessments, and other learning materials in a way that is tailored to your specific goals and objectives.


A well-designed LMS can help streamline and automate many aspects of the training process, making it faster and more efficient. For example, it can handle course registration, track student progress, and generate reports on completion rates and assessment scores.


With the rise of remote work and online learning, it's more important than ever to have an LMS that is accessible from anywhere and on any device. A good LMS should have responsive design and mobile support, so learners can access course content and assessments from their smartphones, tablets, or laptops.


Many industries have regulatory requirements for employee training, and a good LMS can help ensure compliance by tracking completion rates and providing records of training activities.


An engaging and interactive learning experience can increase learner motivation and retention. A good LMS should offer features like gamification, social learning, and multimedia content to keep learners engaged and interested.


By automating many aspects of the training process, an LMS can help save time and reduce costs associated with traditional classroom-based training. It can also help organizations scale their training programs more efficiently as they grow.

Learning Management System Pricing Models

Pricing models for learning management systems can vary depending on the provider and the specific features offered. Here are some common pricing models for LMS:

  1. Subscription-based pricing: This is the most common pricing model for LMS providers. They charge a monthly or annual fee based on the number of users or courses, or a combination of both. The cost usually increases as the number of users or courses increases. Some providers offer different pricing tiers with different features and capabilities.

  2. Per-user pricing: Some LMS providers charge a fee for each user who accesses the system. This pricing model can be more cost-effective for organizations with a small number of users, but it can become expensive for larger organizations.

  3. Per-course pricing: This pricing model charges a fee for each course that is uploaded to the system. This can be useful for organizations that only need to provide a small number of courses, but it can become expensive if multiple courses are required.

  4. Perpetual license: This pricing model charges a one-time fee for the LMS software, and the organization owns the software forever. However, there may be additional fees for upgrades or support.

  5. Open-source: Some LMS providers offer open-source software, which is free to use and customize. However, this option requires technical expertise to set up and maintain.

Learning Management System Requirements Checklist

When choosing a learning management system (LMS) for your organization, it is important to consider a variety of factors. Below is a checklist of requirements that you may want to consider when evaluating different LMS options:

Course Management

  • Ability to upload and organize course content (e.g. videos, PDFs, quizzes)

  • Support for different types of assessments (e.g. multiple choice, essay questions)

  • Ability to track student progress and completion rates

  • Option to set prerequisites for courses or modules

  • Integration with third-party content providers (e.g. YouTube, Vimeo)

User Management

  • User registration and authentication

  • Ability to create user groups and set permissions for each group

  • User profiles and progress tracking

  • Communication tools (e.g. messaging, announcements)

  • Automated enrollment and removal of users from courses

Reporting and Analytics

  • Standard reports for course completion rates, user progress, and assessment scores

  • Customizable reports with filtering and sorting options

  • Ability to export data to CSV or Excel formats

  • Integration with analytics tools (e.g. Google Analytics, xAPI)

Mobile Support

  • Responsive design for different screen sizes

  • Support for mobile devices (e.g. smartphones, tablets)

  • Mobile app for offline access to course content and assessments

Integration and Compatibility

  • Integration with other systems (e.g. HR systems, CRM systems)

  • Compatibility with different browsers and operating systems

  • API access for custom integrations

Security and Privacy

  • Secure user authentication and data encryption

  • Compliance with industry standards and regulations (e.g. GDPR, CCPA)

  • Option to limit access to certain content or courses

Support and Training

  • User documentation and tutorials

  • Technical support options (e.g. phone, email, chat)

  • User training resources and onboarding support

Pricing and Licensing

  • Subscription pricing with different plans and features

  • Flexible licensing options (e.g. per user, per course)

  • Option for self-hosted or cloud-based deployment

Customization and Branding

  • Customizable branding options (e.g. logos, colors)

  • Ability to create custom course templates and content types

  • Support for different languages and localization options

By considering these requirements, you can find an LMS that fits your organization's needs and helps you achieve your training goals.

About LMS Portals

At LMS Portals, we provide our clients and partners with a SaaS-based, multi-tenant learning management system that allows you to launch a dedicated training environment (a portal) for each of your unique audiences.

The system includes an embedded SCORM-compliant course authoring tool that enables most anyone to build engaging courses quickly and easily.

We also offer a complete library of ready-made courses, covering most every aspect of corporate training and employee development.

If you choose to, you can create Learning Paths to deliver courses in a logical progression and add structure to your training program. The system also supports Virtual Instructor-Led Training (VILT) and provides tools for online coaching and social learning.

Together, these features make the LMS Portals platform the ideal solution to meet your training technology requirements.

Contact us today to get started or visit our Partner Program pages

23 views0 comments


bottom of page