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Seven Tips for Deploying a Cloud-Based LMS

A Learning Management System (LMS) is a software application or a web-based technology platform designed to manage, deliver, and track educational or training courses and materials. It provides educators, trainers, and learners with a centralized system to create and deliver courses, manage users, and track the progress of learners. LMSs typically include features such as course authoring tools, assessment and grading tools, learner management, reporting and analytics, and communication tools.

In an LMS, learners can access course content, such as text, video, audio, and interactive materials, and complete assignments and assessments online. Instructors and trainers can manage course content, set up assessments, monitor learner progress, and provide feedback and support to learners.

LMSs can be used for a variety of purposes, such as corporate training, academic education, and professional development. They can be hosted on-premises or accessed through the cloud, allowing users to access the system from anywhere, at any time, on any device.

A Cloud-Based vs. On-Premise LMS

A cloud-based LMS is hosted on a remote server, typically by a third-party provider, and accessed via the internet. An on-premise LMS, on the other hand, is installed on local servers within an organization's network and managed internally.

Here are some key differences between cloud-based and on-premise LMSs:


A cloud-based LMS typically has a lower initial cost, as there are no upfront expenses for hardware, software, or maintenance. Instead, users pay a monthly or annual subscription fee based on usage. An on-premise LMS requires upfront capital investment in hardware and software, as well as ongoing maintenance and support costs.


A cloud-based LMS can be accessed from anywhere with an internet connection, making it more flexible and convenient for users. An on-premise LMS can only be accessed within an organization's network, limiting accessibility.


A cloud-based LMS can be easily scaled up or down to accommodate changing needs, such as increased user demand or new course offerings. An on-premise LMS requires additional hardware and software resources to scale up, which can be expensive and time-consuming.


A cloud-based LMS typically offers robust security measures and data backup and recovery options, as these are critical components of their business model. An on-premise LMS may have security vulnerabilities if not properly maintained or updated.

Maintenance and Support

A cloud-based LMS provider is responsible for maintenance and support, including upgrades and bug fixes, while an on-premise LMS requires an organization's IT staff to perform these tasks.

Ultimately, the decision between a cloud-based and on-premise LMS depends on an organization's specific needs, budget, and IT resources. Cloud-based LMSs are a popular choice for their affordability, accessibility, and scalability, while on-premise LMSs offer greater control over security and customization.

Cloud-Based LMS Pricing Models

Cloud-based LMS pricing models typically vary based on the number of active users, the amount of storage, and the features included in the plan. Here are some of the most common pricing models for cloud-based LMSs:

  • Subscription-based: A subscription-based pricing model is the most common pricing model for cloud-based LMSs. Users pay a monthly or annual subscription fee for access to the LMS, and the fee is based on the number of active users, the amount of storage required, and the features included in the plan.

  • Pay-per-use: In a pay-per-use pricing model, users pay only for the features they use and the amount of storage they require. This pricing model is ideal for organizations with unpredictable or variable usage.

  • Free: Some cloud-based LMSs offer a free plan with limited features and functionality, typically for a limited number of users. Users can upgrade to a paid plan for more advanced features and additional users.

  • Freemium: In a freemium pricing model, users have access to a basic version of the LMS for free, but must pay to upgrade to a premium version with more features and functionality.

  • Tiered: In a tiered pricing model, users can choose from several different pricing tiers with varying features and functionality. Higher-priced plans include more advanced features and additional users.

When evaluating cloud-based LMS pricing models, it's important to consider the specific needs and budget of your organization. Be sure to factor in the number of users, the amount of storage required, and the features and functionality needed to support your organization's learning and training goals.

Additionally, it's important to consider any additional costs, such as implementation and support fees, when comparing pricing models.

Seven Tips for Deploying a Cloud-Based LMS

Deploying a cloud-based learning management system (LMS) can be an effective way to manage and deliver online learning content to students and employees. Here are some tips to keep in mind when deploying a cloud-based LMS:

1. Understand Your Organization's Needs

Before choosing a cloud-based LMS, you should identify your organization's specific needs and requirements. Determine what features and functionality your LMS should have, such as course creation tools, assessment capabilities, and reporting options.

2. Choose the Right LMS Provider

Look for an LMS provider that has experience working with organizations similar to yours and offers the features you need. Consider factors such as cost, ease of use, and scalability.

3. Test the LMS Before Deployment

Make sure to thoroughly test the LMS before deploying it to ensure that it meets your organization's requirements and works seamlessly with your existing systems.

4. Train Your Users

Once you've deployed the LMS, it's important to provide training for your users, including instructors and students or employees. Ensure they understand how to use the LMS and its features.

5. Ensure Security and Data Privacy

Cloud-based LMSs store sensitive information such as personal data, course content, and test results, so it's essential to ensure that the LMS provider offers robust security measures and adheres to data privacy regulations.

6. Monitor Usage and Feedback

Keep an eye on how the LMS is being used and gather feedback from users to identify areas for improvement and to ensure that the LMS is meeting your organization's needs.

7. Continuously Update and Improve

Finally, make sure to update and improve your cloud-based LMS regularly. This could include adding new features or content, fixing bugs, or addressing user feedback.

About LMS Portals

At LMS Portals, we provide our clients and partners with a cloud-based, multi-tenant learning management system that allows you to launch a dedicated training environment (a portal) for each of your unique audiences.

The system includes built-in, SCORM-compliant course authoring software that enables most anyone to build engaging courses quickly and easily.

We also offer a complete library of ready-made courses, covering most every aspect of corporate training and employee development.

If you choose to, you can create Learning Paths to deliver courses in a logical progression and add structure to your training program. The system also supports Virtual Instructor-Led Training (VILT) and provides tools for social learning.

Together, these features make the LMS Portals platform the ideal cloud-based solution for your corporate training and employee development program.

Contact us today to get started or visit our Partner Program pages

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